Travel Grants

Update for November 29, 2022: There is currently a waitlist for 2023 YSC Summit Travel Grants. You may still submit your application at this time, and we hope to continue to process more submissions if additional funding becomes available. However, this is not guaranteed, and the $10 application fee is non-refundable.

YSC’s Travel Grant program helps decrease the financial burden of travel and increases access to quality education and support at the YSC Summit to all who need it.

Travel Grants are needs-based and distributed based on the requirements below on a first-come, first-served basis. While YSC works with donors and sponsors to fund all attendees who demonstrate need, once funds are depleted, the application process is closed.

 

Helpful Tips

  • Please do not register for the YSC Summit until we have notified you about your Travel Grant.
  • The amount of each Travel Grant is up to $700 USD for domestic applicants (+ Canada and Mexico) and $1000 USD for all other international applicants and is reimbursed after the Summit for your eligible travel expenses.
  • The application process is open until December 31, 2022, or until funds run out.
  • We will notify applicants within 10 business days after submitting your application.
  • Travel Grants are meant to supplement your travel costs and will likely not cover all of your expenses. We strongly encourage you to research travel costs to better understand the additional amounts for which you may be personally responsible.
  • Travel Grant applications require a $10 non-refundable application fee.

 

Eligibility Requirements

  • Demonstrated financial need based on household income. You may be required to provide additional information.
  • Priority is given to young breast cancer survivors and young adults living with metastatic breast cancer, with additional funds available for co-survivors.
  • You must be in good standing with Young Survival Coalition (YSC) conferences and events. YSC reserves the right to decline a Travel Grant application if applicants provide misinformation or otherwise show misconduct at any YSC event.

 

Travel Grant Allowances

The total amount of travel grant reimbursement may not exceed $700 USD for those living in the U.S., Canada and Mexico and $1000 USD for all other international applicants. As noted below, you will receive a separate registration fee waiver code, which has a value of $180 USD.

 

Eligible travel grant items may include:

  1. One registration fee waiver (code will be provided once your application is approved).
  2. Up to three nights hotel room at the Sheraton and Le Méridien Charlotte Hotel Complex (555 S McDowell St Tower, Charlotte, NC 28204). If you have a single room, you may submit 100% of up to 3 nights plus eligible travel costs (not exceeding your total award). Should you decide to share a hotel room, you may submit 50% of up to 3 nights plus eligible travel costs (not exceeding your total award*). The cut-off date for our room block rate is January 20, 2023.
  3. A portion of transportation costs (plane, bus, train, car, ground transportation to/from the airport in Charlotte, NC). If traveling by car, we can only reimburse for mileage at the approved Federal rate at your time of travel (current rate is 62.5 cents per mile), tolls and hotel self-parking. You may also submit for the cost of travel insurance if it is purchased specifically for your flight to/from the YSC Summit.

 

The following items are not covered:

  • Gas and rental cars
  • Valet parking/private cars
  • Airline tickets purchased with frequent flier/rewards miles and any related fees
  • Airline seat upgrades
  • Food and drinks not provided by the conference
  • Alcohol

 

*Example: A domestic applicant is awarded $700. The hotel room rate for the YSC Summit is $159/night. If you book a single room at the Sheraton/Le Méridien in Charlotte, NC for 3 nights ($477 + tax= $549), you will have $151 remaining towards your travel expenses; if you share a room, you would pay $275 (including tax) for a 3 night stay and would have $425 to use towards travel costs.

 

When applying for a travel grant, please take into consideration your financial need and your commitment to attending the YSC Summit. YSC is dedicated to using these funds to help as many attendees as possible, and cancellations impact our ability to do so.

 

If you have any questions, please email: travelreimbursement@youngsurvival.org or call: 516.268.6706. We are here to help!

Contact Information




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*Maximum of 1 co-survivor per survivor attending may apply for a travel grant.

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Financial Need


Household income includes the income of all those who you indicated above. If this is not shared income (for example a roommate), do not include that person in the number of people living in your household or in the household gross annual income.



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Agreements & Terms
  1. It is important that you read through the terms and conditions below. Failure to comply could make you ineligible for financial assistance from YSC.

  • If you receive a travel grant and decide not to attend or would like to decline the travel grant, please contact travelreimbursement@youngsurvival.org immediately. Failure to do so may make you ineligible for future travel grants from YSC.
  • If you do not register for the conference within 2 week of receiving your travel grant, your travel grant will be canceled.
  • You must secure and cover all of your transportation and hotel expenses upfront. YSC will not pay for your transportation and hotel costs in advance of the conference, but we will reimburse you afterwards in the amounts indicated. All receipts must be provided. Please review eligibility and reimbursement criteria above before proceeding. 
  • You must make your own hotel reservations at the Sheraton and Le Meridien Hotel Complex by calling 1.877.822.3224 or using our reservation link. Mention the Young Survival Coalition 2023 Summit to get the group rate. Reservations must be made at the Sheraton/Le Meridien Hotel Complex in Charlotte, NC in order to receive reimbursement. We cannot reimburse for stays at other hotels.
  •  We strongly encourage you to share a room with another attendee, so you can make the most of your travel grant award.
  • You are required to check-in at the travel grant registration table when you arrive at the conference. Please bring a valid photo ID. You are also required to sign-in with your full signature. Failure to do so may disqualify you from reimbursement.
  • In order to be reimbursed, you must complete a reimbursement form and submit a receipt for each item listed on the form. Plane, train, bus and hotel receipts must include dates, your name and the amount paid. Parking and toll receipts must include the dates, locations and amount of purchase. For mileage, please include driving directions that show your mileage from home address to conference venue (using a platform like Google Maps or MapQuest). The deadline to submit forms and receipts is March 19, 2023.
  • You must be at least 18 years old to receive a travel grant.
  • We understand that airlines are seeing higher cancellations and delays. We strongly encourage you to plan your travel with that in mind. Give yourself some buffer time! Should your travel plans change due to cancellations or delays (or a positive COVID-19 test for example), it is your responsibility to recuperate any travel costs and/or secure appropriate trip insurance in advance.
  •  If you do not attend the conference and did not notify travelreimbursement@youngsurvival.org in advance, or you do not submit for reimbursement after the conference has concluded, you will not be eligible for travel grants at future YSC conferences.
  • We strongly encourage you to attend the entire Summit. Failure to do so may make you ineligible for future financial assistance.
  • Final approval of all travel grant applications is up to the discretion of Young Survival Coalition.

NOTE: If you have spam protection on your email account, please add travelreimbursement@youngsurvival.org to your address book or check your spam folder to facilitate a reply to your request.



Payment Information
There is a required $10 non-refundable application fee to apply for a Travel Grant. 




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